Recording Maturation and Operational Losses in a Rerack

Standard Operating Procedure for Re-Racking Casks and Managing Operational Losses

Objective

This SOP outlines the steps for performing a re-rack of casks and managing operational losses effectively.

Key Steps

Step 1: Prepare for Re-Rack 0:00

• Review the current cask inventory and select the casks for re-racking.

• Ensure you have at least one empty cask and the necessary full casks ready for the task.

Step 2: Create Re-Rack Task 0:25

• Initiate the re-rack task in the system.

• Set the task as non-billable and select the 'many to one' option.

Step 3: Select Casks for Re-Rack 0:43

• Choose the casks that contain liquid and the empty cask for the re-rack.

• Decide whether to leave any remnant liquid in the casks.

Step 4: Execute Re-Rack 1:07

• Mark all selected casks as collected.

• Confirm the total volume to be drawn down into the destination cask.

Step 5: Update Cask Levels 1:37

• Use a calculator to determine the new alcohol levels in the destination cask.

• Save the updated levels in the system.

Step 6: Record Operational Losses 2:19

• If applicable, record any operational losses (e.g., spills) in the system.

Step 7: Adjust Maturation Losses 2:31

• Ensure that the system updates the overall maturation losses based on the recorded operational losses.

Step 8: Complete the Task 2:47

• Save and complete the re-rack task in the system.

Step 9: Review Cask History 3:21

• Check the history of the casks to confirm the updates made during the re-rack.

Step 10: Generate Reports 4:19

• Generate the activity report to review re-rack details and losses.

• Generate the HMRC report for compliance purposes.

Step 11: Access Knowledge Base 6:07

• Refer to the knowledge base for additional guidance on disgorging tasks and managing maturation losses.

Cautionary Notes

• Always double-check the volumes before finalising the re-rack to avoid discrepancies.

• Ensure that all operational losses are accurately recorded to maintain compliance and inventory accuracy.

Tips for Efficiency

• Familiarise yourself with the reporting tools to quickly generate necessary documentation.

• Regularly review the knowledge base for updates on procedures and best practices.

Link to Loom

https://loom.com/share/39e6e47210404632be13f536abffbe55